Copiers and printers are vital to any business, whether it be a small-scale operation or a big multinational corporation. Although people often use the terms copier and printer interchangeably, the two machines are actually quite different. Depending on the needs and demands of your business, it is important to know which one you need in order to optimize and maximize the usefulness of the equipment.

Here are the main differences between the two pieces of equipment:

1. The source of material to be produced. To produce material, a printer requires a command inputted into a computer and relayed to it. This can be via a cable connection, a thumb drive or Bluetooth or wireless connection. In contrast, a copier produces a copy by placing an actual physical document onto the machine. The copier’s scanner scans the document’s surface and then reproduces the image or document. Therefore, when you use a copier, you cannot alter or change the document being copied. The copier only interprets and duplicates the lines, pictures, graphs, and marks on the document you are copying. The user cannot add comments or other items without compromising the document’s integrity.

2. Copiers can churn out prints faster. A copier specifically makes copies or duplicates. The copier scans only the document placed on the glass pane when making copies. The process involved is simple and straightforward unlike that of printing. This gives it the advantage of being able to make multiple copies of documents in a fraction of the time. You don’t need other processes, such as interpreting commands or maintaining a stable connection, when using a copier. To ensure seamless workflow, maintain the machine and keep a sufficient supply of paper and ink or toner.

3. Printers have more functionality. Printers can be more versatile than copiers because they can perform more functions like printing, scanning and making multiple copies. With a click or simple commands, the printer interprets and produces the desired result. Users can customize printing and adjust ink flow for more economical and eco-friendly use. Many printers on the market today can perform multiple tasks either successively or simultaneously. These functions can noticeably bring savings and boost more efficient use of resources, time, manpower and energy. 

4. Printers can produce higher-quality prints. In making printouts, a printer is more likely to create crisper and more defined prints than a copier. Depending on the printer setting, the quality of the print can be controlled by the end user. The printed document matches the screen exactly and can be considered an original. Many factors, such as the environment and the copier’s condition, can affect the quality of the copy produced. Poor maintenance and housekeeping can sometimes cause impurities on the copier’s glass pane, which will then appear on the copies.

If you plan to get copiers for your office in Lexington, you can buy or lease copiers in Lexington. We can give you the option to get the copier that you want.  You can contact our local copier leasing services department in your location.

If your Location is around Lexington, you may call us at (859) 212-3304, our personnel for copier leasing in Lexington will assist you. If you are also looking for copier repair services in Lexington, you may contact our copier repair personnel at the same number.

It is important to look into what your particular need is before procuring or purchasing a printer or a copier. For quick document duplication and reproduction, a copier is a better choice than multifunctional printers. Owning a costly device that you cannot fully utilize is wasteful and will require more maintenance over time.