There are numerous things that your copier can do for your business. You must understand the importance of keeping it in its best working condition.
There is no other way to disrupt workflow in your office than having copier issues. It could be frustrating to have some delays, but you do not have to worry about it if you get help from copier maintenance services experts. There are ways to help you avoid these issues from disrupting your work.
Here are five ways that you can do to avoid any copier issues:
Turn off the copier
Everyone keeps on forgetting this simple tip. When you leave your office, do not forget to turn off your copier. It will help save you costs on utility bills while keeping your machine in great condition. Overheating is also one of the most common causes of damage to any electrical equipment. Even if you are in your office, make it a habit to turn your printer off when you are not using it.
Clean it regularly
Cleaning your copier goes a long way. Most of the time, a copier is taken for granted until it gets into trouble. Do not wait for issues to arise, the simple cleaning techniques like wiping off the dust on the glass can do so much. If you had printed with unwanted lines or streaks on them, these are manifestations that specks of dust have accumulated on either the feeder wheels or the glass. When cleaning, avoid spraying any fluid directly into the glass of the printer. Just spray this on a piece of cloth instead.
Choose good quality paper
As mentioned above, dust particles can be a massive factor in some common printer issues. Low paper quality can also be a source of dust. There are numerous types of paper in the market. Check the papers carefully and choose the best quality available. Remember that paper jams can be caused by either dust or paper moisture. Some papers are too dry which can produce specks of dust while others are too moist which can lead to feeder traction issues.
Load them appropriately
There has been no copier invented yet which does not have any paper jam issues. Even though the best approach for this is stretching out your patience, the other approach for this is to load an appropriate amount of the right paper size into the tray. It is easy to understand the busy schedule and the deadlines in the office, however, it pays a lot to avoid over stacking your copier trays. Before you start any printing job, make sure to check the paper size and the paper volume first.
Heed warning signs
Your copier is made to have the ability to display an error message when needed. One of the basic warning code is about a near full toner reservoir. Failure to respond accordingly to this error could result in trouble. Replace the toner for regular maintenance and anyone in the office can easily perform this.
Your copier plays a vital role in your business, which makes it very important to give it proper care and regular maintenance from copier maintenance services professionals. Do not wait for any serious issues to happen and disrupt your busy day, avoid any delays and frustrations by taking good care of your copiers.
If you have further questions regarding your copier and if you need to have it maintained, you can contact your local leasing company. For example, if you need a copier in Lexington, you can contact Lexington at (859) 212-3304. They can assist you with copier lease in Lexington, copier repair in Lexington, and copier rental in Lexington.