Imagine you have to discuss an important project that requires you to make 20 copies of a 10-page document, but when you get near the copier machine, you see an out-of-order sign on the only working copier in the building. What would you do? Most people’s first course of action is to try and find out what is wrong and try to fix it. But if that also did not work, what then? Will you go to a copy centre to copy the documents and risk leakage of information? Postpone the meeting until the copier is fixed. What if it would take the servicing company days to get the copier to work?
Copier Machine
Since the invention of electron photography in 1937 by Chester Carlson, the copier machine has revolutionized how documents are produced in large quantities. All he wanted then was to find a faster and more efficient way to create large numbers of copies to help his work at the patent office. The photocopy machine did not make its appearance in office environments until the 1970s but proves to still be pivotal even in today’s digital age.
Over the years, the copier machine has mainly changed by combining copier and printer functions into one device. Now, new features enhance the basic copier, making it more productive for the workplace.
Why Do You Need To Own A Copier?
With the continuous advancement of technology, one cannot help but wonder if copier machines are still important.
The answer, of course, is Yes!
Copier machine manufacturers have introduced the multifunction device that includes a copier, a fax machine, a printer, and a scanner. While workplaces prefer to store and share data digitally, they still need a copier machine for high-quality copies to upload online.
Studies show that paper copies help readers retain information better than digital versions because they eliminate distractions.
You can use the copier machine for bulk printing, including marketing materials, survey questionnaires, and memorandums for physical bulletins. Having a copier in the office will lessen the time lost and money spent if you have these copies printed out in a copy centre.
Reasons to Upgrade Your Copier
- Improve Print Quality and Easier Maintenance
After years of usage, print quality will change due to depreciation. While temporarily avoiding total device replacement is possible through repairs of specific parts and equipment maintenance, the cost of repeated repairs will one day outweigh the cost of a new copier machine.
Improved Efficiency, Less Operating Costs
New copier machines boost work productivity by processing tasks faster and delivering output more quickly, enabling users to accomplish more while using less electricity.
New Features
New copier models can fax and email documents directly, in addition to traditional printing and scanning features. Consolidating these different machines into one device is a practical way to upgrade your workplace.
Users can print documents directly from mobile devices with new copiers, provided the devices are on the same network.
Tighter security
New copier models enhance security with data encryption and user authentication, protecting against vulnerabilities from increased internet connectivity.
Conclusion
If you plan to get copiers for your office in Lexington, you can buy or lease copiers in Lexington. We can give you the option to get the copier that you want. You can contact our local copier leasing services department in your location.
If your Location is around Lexington, you may call us at (859) 212-3304, our personnel for copier leasing in Lexington will assist you. If you are also looking for copier repair services in Lexington, you may contact our copier repair personnel at the same number.
The copier industry has gone through a lot of trials and changes but continues to strive. Despite automation, copier machines remain essential in our daily work life for data filing and sharing.
